When directors or shareholders do not share a language, decisions end up resting on partial understanding. We provide a board meeting interpreter for board sessions, general assemblies, shareholder and partner meetings across the UAE: prepared from your agenda and papers, bound to confidentiality, and working in the mode the room needs, whether consecutive, simultaneous or whispered, in person or with remote attendees.
Trusted Credentials
Planning a Bilingual Board Meeting
Board meetings mix confidential material, formal procedure and quick exchanges between senior people. The interpreting has to respect all three.
Board packs often hold unpublished results, deals under negotiation and personnel matters. Before any papers are sent, we discuss your confidentiality requirements, including any NDA you need, and agree how materials are handled after the meeting. Flag any restricted agenda item so we can plan who stays in the room for it.
An interpreter who has read the agenda, the last minutes and the main papers renders resolutions, figures and defined terms without hesitation. Send what you can a few working days ahead. A short list of the company's own vocabulary, project code names and each director's name and title saves real time on the day.
On a small board where one or two members need the other language, consecutive gives precision on resolutions and whispering lets those members follow debate without slowing it. When the room is split between Arabic and English speakers, or the agenda is long, simultaneous interpreting with a compact booth or portable system keeps the meeting to its normal length.
A general assembly brings shareholders, the auditor and a formal sequence of reports and votes into one room. With an audience present, simultaneous interpreting with receivers is usually the practical route. The chair's script, the reports and the draft resolutions should reach the interpreters beforehand, and questions from the floor are interpreted to the chair and the answers back to the floor.
The interpreter makes the discussion understood; they do not take the official minutes. If you need minutes or resolutions in both languages, the company secretary drafts them and we translate them afterwards as a legal translation. If resolutions will go to an authority, a bank or a registrar, ask early which format and certification they expect.
When some directors dial in, the interpreter must hear remote speakers as clearly as those at the table, and remote members must hear the interpretation. That usually calls for a conference microphone feeding the call, plus either a platform interpretation channel or consecutive delivery. We review the arrangement with your IT team before the meeting rather than on the morning.
Governance Meetings We Interpret
Arabic, English and other languages, for companies of every structure.
Scheduled and extraordinary board sessions where directors work in different languages.
Shareholder meetings with reports, the auditor's statement, questions and voting.
Meetings between partners in an LLC or joint venture where each side speaks its own language.
Audit, risk, nomination and remuneration committees, often small enough for consecutive or whispered interpreting.
Family councils and governance meetings where generations or branches use different languages.
Sessions with investors, banks or prospective buyers, where numbers, covenants and conditions are presented and questioned.
How It Works
Share the date, venue, number of attendees, languages, any remote participants and the expected length.
We recommend the mode, the number of interpreters and any equipment, send a quote, and discuss your confidentiality requirements, including any NDA you need.
The agenda, previous minutes, key papers and an attendee list with titles go only to the assigned interpreters.
Interpreters arrive before the start, check seating, sound and any remote link, and stay to the close, including closed sessions if asked.
Where We Interpret
Transparent Pricing
Interpreting and equipment are quoted case by case on WhatsApp. Translation of minutes and resolutions is priced separately as a translation job.
FAQ
If any director cannot follow the meeting language comfortably, yes. Directors vote on what they understand, and relying on a bilingual colleague to summarise puts that colleague in an awkward position and loses detail. A professional interpreter lets every member take part on equal terms.
For a small board with one or two members needing interpretation, consecutive or whispered usually works well. For a split room, a long agenda or an AGM with an audience, simultaneous interpreting with equipment keeps the meeting at its normal length. Tell us the size and format and we will recommend one.
Yes. For a general assembly we normally propose simultaneous interpreting with a booth or portable system, receivers for shareholders who need them, and a technician. Send the chair's script, reports and draft resolutions in advance so the interpreters can prepare.
Tell us when you book. We discuss your confidentiality requirements before the assignment, including any NDA you need, and agree how board papers are shared and how they are handled after the meeting.
The agenda, the previous minutes, the main papers or presentations, the draft resolutions, and a list of attendees with their titles. Add any internal terms, abbreviations or project names. Even partial papers are better than none.
No. Interpreting the discussion and recording it are two different tasks, and doing both at once would weaken each. The company secretary or another appointed person takes the minutes; we can translate them afterwards.
Yes, as a separate legal translation. Arabic to English and English to Arabic translation is AED 60 per 200-word page, excluding 5% VAT. If the resolutions are going to an authority or a bank, check which certification they need first; our guide to translating board resolutions explains the usual steps.
Yes. The room needs a microphone that carries the table to the call clearly, and remote members need a way to hear the interpretation, either a platform interpretation channel or consecutive delivery. Whether remote attendance counts for quorum is a question for your articles of association and your adviser.
Yes, if the chair wants them there. Tell us in advance which items will be held in closed session, so the same interpreters cover them and your confidentiality requirements cover that part too.
It depends on the languages, the mode, the length of the meeting, whether equipment is needed and the venue. Interpreting is quoted on request: send the details on WhatsApp and we reply with a quote before you book.
You May Also Need
For smaller meetings where precision on every point matters.
Interpreting for directors joining on Zoom, Teams or Webex.
What to agree on confidentiality before a sensitive meeting.
How board resolutions are translated and certified in the UAE.
Booths and equipment for AGMs and larger meetings.
Send the date, venue, languages and attendee count on WhatsApp. We recommend the mode, discuss your confidentiality requirements and quote the meeting.